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Update from Meeting of 8-1-2005

Board had an executive budget meeting at the Clubhouse. Presided over by the new president Maureen Roland. Present were: Vice President, Jack Reilly, Secretary/Treasurer, Celia Van Duyne, Directors, John Mallin & Patrick Gilmartin. Recording secretary – Mary Beth Vrazel

1. Maureen opened with her vision for her administration. Basically she presented a plan for the board and managerial team to begin working together in order to establish a businesslike running of the club to be implimented within the month of August. Proposals for splitting responsiblities and setting up checks and balances were agreed upon by all present.
2. The new office on premise will allow for books to be open and available. The Vice-President will have the mailbox key and take on the task of paying monthly bills. Board members will make up deposits. All volunteers will be instructed in procedures during the mandatory volunteer meeting set for August 14th at 2pm. Volunteer Manuals will be distributed.
3. Director Patrick Gilmartin will oversee liquor, beer and soda stock – determining par numbers for our stock list with Jimmy Van Duyne. Director Gilmartin will also be in charge of monies from fund raisers.
4. Marie Giannetto will handle everyday kitchen and bar supplies determing par numbers for list with Celia. Marianne Catanese is named to handle cleaning supplies list.
5. Director John Mallin will oversee an emergency fund obtained from vending machines (25% of every dollar earned).
6. Jimmy Van Duyne will continue handling pool supplies and purchasing supplies as presented by those in charge above.
7. Tabs will be recorded in a book and a friendly reminder will be sent out when tab is overdue or exceeds limits (30 days / $100).
8. Registers – NO ONE IS TO GO IN ANYONE ELSE’S REGISTER, not even a board member. To have accurate checks and balances this must be respected. Changing shift’s routines will be detailed at the August 14th Volunteer meeting.
9. Prices are set and no one can make exceptions until it goes through the board. No discounts given on the spur of the moment. A la cart will be offered on menus for those who want special orders or limited plates.
10. Catering and rental’s income are kept in a separate account to use those monies for the purchase of catering supplies. So far we’ve had 3 parties and one rental. 2 other parties set for the end of August and early September!
11. All Membership cards will be going out. Please inform Celia if you do not have one – we would still like members to present them while at the bar or restaurant.
12. We are unique because we are volunteer owned and operated...managed by a “team”. We all have the chance to be part of the decision making process. Please come to our volunteer meetings! Remember, the next one is August, 14th, 2 pm in the clubhouse!
13. The past year’s undertakings are impressive for those who wonder if we’ve made any progress. The newly painted building and landscaping, a new driveway with handicap ramp access, on site office, catering business set up, frozen drink machine, refinished coffee and salad tables, outdoor grill, coke machine that works!, snack vending machine, 2 commercial beer coolers, neon signs and the bright and handy shelves for the glasses in the bar.
14. We hope to see everyone at the annual meeting set for September 17th around 11 am.

Update from Meeting of 8-1-2005

Board had an executive budget meeting at the Clubhouse. Presided over by the new president Maureen Roland. Present were: Vice President, Jack Reilly, Secretary/Treasurer, Celia Van Duyne, Directors, John Mallin & Patrick Gilmartin. Recording secretary – Mary Beth Vrazel

1. Maureen opened with her vision for her administration. Basically she presented a plan for the board and managerial team to begin working together in order to establish a businesslike running of the club to be implimented within the month of August. Proposals for splitting responsiblities and setting up checks and balances were agreed upon by all present.
2. The new office on premise will allow for books to be open and available. The Vice-President will have the mailbox key and take on the task of paying monthly bills. Board members will make up deposits. All volunteers will be instructed in procedures during the mandatory volunteer meeting set for August 14th at 2pm. Volunteer Manuals will be distributed.
3. Director Patrick Gilmartin will oversee liquor, beer and soda stock – determining par numbers for our stock list with Jimmy Van Duyne. Director Gilmartin will also be in charge of monies from fund raisers.
4. Marie Giannetto will handle everyday kitchen and bar supplies determing par numbers for list with Celia. Marianne Catanese is named to handle cleaning supplies list.
5. Director John Mallin will oversee an emergency fund obtained from vending machines (25% of every dollar earned).
6. Jimmy Van Duyne will continue handling pool supplies and purchasing supplies as presented by those in charge above.
7. Tabs will be recorded in a book and a friendly reminder will be sent out when tab is overdue or exceeds limits (30 days / $100).
8. Registers – NO ONE IS TO GO IN ANYONE ELSE’S REGISTER, not even a board member. To have accurate checks and balances this must be respected. Changing shift’s routines will be detailed at the August 14th Volunteer meeting.
9. Prices are set and no one can make exceptions until it goes through the board. No discounts given on the spur of the moment. A la cart will be offered on menus for those who want special orders or limited plates.
10. Catering and rental’s income are kept in a separate account to use those monies for the purchase of catering supplies. So far we’ve had 3 parties and one rental. 2 other parties set for the end of August and early September!
11. All Membership cards will be going out. Please inform Celia if you do not have one – we would still like members to present them while at the bar or restaurant.
12. We are unique because we are volunteer owned and operated...managed by a “team”. We all have the chance to be part of the decision making process. Please come to our volunteer meetings! Remember, the next one is August, 14th, 2 pm in the clubhouse!
13. The past year’s undertakings are impressive for those who wonder if we’ve made any progress. The newly painted building and landscaping, a new driveway with handicap ramp access, on site office, catering business set up, frozen drink machine, refinished coffee and salad tables, outdoor grill, coke machine that works!, snack vending machine, 2 commercial beer coolers, neon signs and the bright and handy shelves for the glasses in the bar.
14. We hope to see everyone at the annual meeting set for September 17th around 11 am.